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Monday, November 17, 2014

விடுப்பு / டேபுடேசன்  குறித்து நெல்லை கோட்ட அலுவலகம் நேற்று பிறப்பித்த
                                பத்து கட்டளைகள் 
All PMs/SPMs

Deputation orders are not being followed by PMs/SPMs
in time. The compliance regarding execution of orders
and details of names of officials relieved, time of relief
are not intimated to DO thro email by the PMs/SPMs.

The deputed official is not intimating the fact of taking
over the charge with date and time to DO thro email.

At many times, PMs/SPMs are silently disregarding the
orders of deputation issued from DO. This causes
much embarrassment to the officials who have been
granted leave and expecting relief besides creating
administrative problems.

There is growing tendency of not relieving the officials
and citing reasons of grant of CLs at their offices in 
order to avoid deputation. In some of the cases, officials
are calling DO thro phone to get relief bypassing the PMs/
SPMs or approaching others for grant of leave. All these
practices are to be stopped.

In view of the above, the following instructions are issued
for strict compliance and implementation.

1. All orders issued by DO regarding deputation, leave
    should be immediately carried out. Head of office (PM
    or SPM should intimate DO about the name of offficials
    relieved, time of relief thro email on the same date
    of receipt of Deputation orders)( இருக்கிற வேலையில் இன்னொரு சுமையா ? )

2. Deputation orders will not be cancelled or modified
    on the ground that CL is granted to the official of the
    office to which orders have been issued for Deputation.

3. No official should call DO directly bypassing SPMs/PMs.
    Every day many of the phone calls are emanating from
    the same office repeatedly for a single deputation orders.
    Only incharges - SPMs/PMs should call on their behalf.( அங்கீகரிக்கப்பட்ட சங்கங்களின் கோட்ட செயலர்கள் மட்டும் கோட்ட அலுவலகத்தை தொடர்பு கொள்ள வேண்டும் என்பதை இனியாவது கோட்ட நிர்வாகம் கடைபிடிக்குமா ? )

4. For grant of leave, none other than SPMs/PMs should
    visit or call DO. ( துணை ,இணை ,முன்னாள் ,ஓய்வு என்று யாரும் வராமல் இருந்தால் சரி )

5. Postmaster of HOs are in the habit of granting of 3 days
    EL on their own on the basis of orders recently received.
    The recent orders are to be used only on emergency by PMs.
    Granting 3 days leave to the official first and disregarding
    the orders of deputation will be viewed seriously.( இது இலாகா உத்தரவிற்கு எதிரானது அல்லவா ?

6. Except on emergency only, Officials should call the DO
    for grant of leave and that too with the information to
    concerned SPMs/PMs. Grant of such leave is subject to
    exigencies of service considering the requirement of such leave.

7. The deputed officials to SOs are not in the habit of sending
    charge reports (both assuming / relieving) with complete 
    details such as Cash, stamp balances, signature of relieved
    and relieving officials, Date stamps of PO etc immediately
    on their joining and on their relief. Such omissions should be
    guarded against and such failures will be viewed as offences.
8. All tour/Deputation TA bills are submitted with many omissions
    Charge report copies, orders of training, deputation are not
    being enclosed. All are instructed to submit TA bills correctly.

9. In charges SPMs/PMs and Treasurers and ATRs are not entiled
    for grant of half day leave. They are required to apply full day
    leave only. 

10. There is growing tendancy of relieving officials applying CCL
     by the PMs/SPMs. Such leave will not be granted. CCL has
     to be applied in advance and relieving officials in anticipation
    of orders is to be stopped.

- SPOs Tirunelveli


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