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Wednesday, October 30, 2019


         Transfer policy guidelines –clarifications

Ministry of Communications, Department of Posts letter No. -12/1/2018-SPN-II dated 24th October, 2019.

I am directed to refer to Directorate’s communications number 141-141/2013-SPN-II dated 17.01.2019 vide which revised “Guide Lines for Transfer” was circulated to all Postal Circles. References were received from various Postal Circles/Service Associations pointing out some difficulties and seeking clarifications. The references have been examined and clarified as under:

Sl. No.
Issue raised
Directorate’s instructions no. 141-260/91-SPB-II dated 21.01.1992 regarding intra-divisional transfer under Rule-38 from one Sub Division to another within the same divisions still applicable of not.
Transfer Policy Guidelines dated 17.01.2019 was issued in supersession of ll earlier guidelines in the matter. As such, instructions dated 21.01.1992 is not applicable as on date. Further , as per Para 3(B) (I) (ii), CPMG is the competent authority to approve intra-Circle transfer.
Transfer under Rule-38 of Postal Assistant of Foreign Post to Postal Division shall be considered or not
As per the transfer policy guidelines, transfer from one distinct cadre to another is not allowed. Postal Assistant& Sorting Assistant in Foreign Post Office and Postal Assistant working in Postal Division/Posts Offices are two different cadres. Therefore, a Postal Assistant working in FPO cannot be transferred to Postal Divisions.
Pending Rule-38 cases till 2018 will also be maintained in the Form-2 & Form-3 as per length of service of the official or as per date of receipt of these applications.
As clarified vide Directorates letter number X-12/1/2019-SPN-II dated 27.06.2019 at Sl No. 6, such applications shall be treated as to be received between 1st April to 30th June and shall be recorded in Form2 (Inward Register) & Form-3 (Outward Register) as per length of the service.
The condition of 2 years or probation period should not be applied on GDS who are appointed as Postman.
The eligibility  condition of 2 year or probation period shall also be applied to Postman who were earlier GDS.
Rotational Transfer  of PA (SBCO) within the clusters of the Region (inter cluster or intra cluster) may be approved by the DPS/PMG of the concerned Region.
Regional Head shall be the competent authority to approve rotational transfer of SBCO officials within a Region.
Category of SC/ST/OBC candidates for the purpose of transfer under Rule-38 either one way or mutual exchange,
SC/ST/OBC candidates selected against UR vacancy may be treated as UR for the purpose of transfer only, whether by arrangement of mutual exchange or otherwise. For all other aspects, including promotions , such candidates will remain their status of reserved category and will get the benefit of reservation as applicable.

Yours faithfully,
(Muthuraman C)
Assistant Director General(SPN)


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